Handheld Scanner

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Scanner Setup

In order to setup the handheld scanner you need to run a terminal emulation program (such as WaveLink) on the handheld computer. Once you install the client you need to create a host profile with the following information:

Host: [please contact us for this information] User: [the user that you were given] Pass: [the password that you were given]

Make sure to enable SSH.

Using the Scanner

Once you connect to the scanner you will view the main screen with the available options. The scanner is text based which means that in order to choose menu options you press keys in the keyboard and then hit the enter key. These are the basic navigation rules:

  • To use a menu item enter the menu item number in the prompt and hit <Enter>.
  • To return to a previous menu enter 0 in the prompt and hit <Enter>.
  • To exit the scanning application enter 0 in the prompt in the main screen and hit <Enter>.

Main Screen

The main screen contains the following options:

1: Receiving
2: Shipping
3: PQ
4: Inventory
5: Receive POD


Receiving allows you to scan boxes which are updated to the "Received Miami" status in the system. In addition to this you can first scan a rack position label (a label that starts with "RR" or ends with "RACK000") which will identify the rack position in the system. All subsequent boxes will use this position until a new position is scanned.

    Bulb.png Rack labels are case sensitive.

Once a box is scanned it will be automatically updated in the system.


Receiving has a counter that counts each individual box during the scanning process. This allows a user to verify the number of scanned boxes against the number of physical boxes in order to make a comparison and identify if one or more boxes were not scanned.

To reset the counter the user can either return to the main menu and enter into "Receiving" again or enter the <R> key and press <Enter>.


Shipping allows you to scan outbound boxes in order to update the box status to "Shipped Miami" in the system. After entering the Shipping menu the system will prompt you to enter a carrier code. In order to list the codes press the <L> letter and hit the <Enter> key. To move to the next page enter the <N> key followed by the <Enter> key. Once you find the carrier that you're looking for enter the code and hit the <Enter> key.

Once you enter the carrier code the system will display the carrier name at the top of the screen as well as the total shipped boxes and the total outbound boxes.

Here's an example:

AR: Armellini
Last Scanned Value: 
Scan Outgoing
Counter 0 (R: Reset)
(0 Previous Menu)
Enter Box Code:

The 264/337 indicates that there are 264 boxes scanned out of a total of 337 that are scheduled to be shipped on the current day.


Scanning boxes under PQ (previously known as "Regulatory Delay") will change the status of the boxes in the system to "PQ".


The purpose of the inventory scan is to reconcile the physical boxes in the cooler with the boxes in the system. After scanning a box under "Inventory" the status will change to "Received Miami". Rack positions can be also scanned under this option to locate or move boxes within the racks in the cooler.

Receive POD

The "Receive POD" allows the user to scan the barcode that is located on the upper right hand corner of the Bill of Lading in order to change the status to "Received POD". This allows you to quickly reconcile the BOLs with the returned PODs.

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