The POD scanning automates the handling, reconciliation and distribution of PODs. Here's how it works:
- Once a shipment is scheduled its corresponding BOL is printed. Each BOL has a unique number that identifies it and is displayed on the upper right hand corner of the printed document with a barcode.
- The shipment is delivered to the trucking company and the BOL is signed once the boxes are delivered. This converts the BOL into a POD (a signed bill of lading confirming that the trucking company received the boxes).
- The PODs are returned to the handling company and are placed on a scanner that scans each document. As each document is scanned the scanning software automatically saves each POD under a specific directory using the BOL number as the file name with a PDF extension.
- A client application is constantly scanning the directory where the PODs are saved. Once a POD is found the application automatically uploads the POD into [| Amazon S3] and links the file with the corresponding BOL in the system.
- If the POD belongs to a client that is configured to automatically receive an email with a copy of the POD the system will send an email with the shipment details and the scanned POD as an attachment.
- The "POD Reconciliation" screen will be updated and will display "Scanned" as the status for the POD that was processed.
Client application was developed in Java but runs as a Windows Service. To run, it needs the following:
- Java Runtime Environment (JRE) 7. It is not necessary to install full SDK. JRE can be downloaded from Oracle site.
- Internet connection to allow the application to connect with WMS system and Amazon S3 repository.
- Enough disk space to store the scanned PODs. It must be considered that application does not delete processed files but moves them to a backup directory there they are kept for 60 days
The POD scanning application is delivered as a ZIP file that contains all files and libraries needed for execution. The setup process is the following:
- In 'C:\' drive, create two directories: 'KometFileUpload' for the executables of the application and 'logs' for the logfiles.
- Copy the zip file on directory 'KometFileUpload' and unzip it.
- Execute the batch file 'install'. To validate that the service has been successfully installed, go to Control Panel -> Management Tools -> Services. A new service named 'KometUploader Service' should be listed with status Stopped.
- To start the service, there are two options:
- In the previous screen of Services, right-click over the service and click the Start option.
- In 'KometFileUploader' folder execute batch file 'start'.
- To see detailed information of startup and running, open log files located into 'logs' folder created in first step.
- To stop the service, execute 'stop' batch file located in application directory or go to Services screen and stop it.
To remove or uninstall the application:
- Stop the service.
- Execute the 'uninstall' batch file located in 'KometFileUpload' directory.
- Remove files in the root of 'KometFileUpload' and subdirectory 'bin'