POD Scanning

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Contents

Overview

The POD scanning automates the handling, reconciliation and distribution of PODs. Here's how it works:

  1. Once a shipment is scheduled its corresponding BOL is printed. Each BOL has a unique number that identifies it and is displayed on the upper right hand corner of the printed document with a barcode.
  2. The shipment is delivered to the trucking company and the BOL is signed once the boxes are delivered. This converts the BOL into a POD (a signed bill of lading confirming that the trucking company received the boxes).
  3. The PODs are returned to the handling company and are placed on a scanner that scans each document. As each document is scanned the scanning software automatically saves each POD under a specific directory using the BOL number as the file name with a PDF extension.
  4. A client application is constantly scanning the directory where the PODs are saved. Once a POD is found the application automatically uploads the POD into [| Amazon S3] and links the file with the corresponding BOL in the system.
  5. If the POD belongs to a client that is configured to automatically receive an email with a copy of the POD the system will send an email with the shipment details and the scanned POD as an attachment.
  6. The "POD Reconciliation" screen will be updated and will display "Scanned" as the status for the POD that was processed.

Requirements

Amazon S3

Client Application

Client application was developed in Java but runs as a Windows Service. To run, it needs the following:

  1. Java Runtime Environment (JRE) 7. It is not necessary to install full SDK. JRE can be downloaded from Oracle site.
  2. Internet connection to allow the application to connect with WMS system and Amazon S3 repository.
  3. Enough disk space to store the scanned PODs. It must be considered that application does not delete processed files but moves them to a backup directory there they are kept for 60 days

Installation Instructions

The POD scanning application is delivered as a ZIP file that contains all files and libraries needed for execution. The setup process is the following:

  1. In 'C:\' drive, create two directories: 'KometFileUpload' for the executables of the application and 'logs' for the logfiles.
  2. Copy the zip file on directory 'KometFileUpload' and unzip it.
  3. Execute the batch file 'install'. To validate that the service has been successfully installed, go to Control Panel -> Management Tools -> Services. A new service named 'KometUploader Service' should be listed with status Stopped.
  4. To start the service, there are two options:
    1. In the previous screen of Services, right-click over the service and click the Start option.
    2. In 'KometFileUploader' folder execute batch file 'start'.
  5. To see detailed information of startup and running, open log files located into 'logs' folder created in first step.
  6. To stop the service, execute 'stop' batch file located in application directory or go to Services screen and stop it.

Uninstall Instructions

To remove or uninstall the application:

  1. Stop the service.
  2. Execute the 'uninstall' batch file located in 'KometFileUpload' directory.
  3. Remove files in the root of 'KometFileUpload' and subdirectory 'bin'
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